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OwniCloud can manage thousands of, even millions of your own private docs and search them like Google. It can share docs, photos, music, and videos in Group Account with perfect sharing and security. You can index your products and services in Group Account and sell it to Group Members, it can also be a person or a company’s central management system to manage everything. Everyone needs it, every company needs it, it can change a person, a company, and the whole world!

This is a quick tour and guide on how to create a Personal User Account, a Group User Account, then join Personal User into Group with perfect sharing and security. It can also be a company’s centralized management system to manage work flows, processes, customers, employees, and everything ...

(I)    Create Personal User Account

(II)  Create Group User Account and join Personal User into Group

(III) Group Account can store and share data, sell products/services, can also be your centralized management system

 

(I)    Create Personal User Account

1.     Go to http://www.ownicloud.com and click “Apply Personal User” button at right side of the page

2.     Fill your info with Username: test_steve, then click “I Agree and Submit” button

3.     Click “Home Page” link to go to http://www.ownicloud.com home page

4.     Enter Username: test_steve and Password, then click “Secure Logon” button

5.     Click “Submit” button under test_steve directly

6.     This is your Home Page Table of Content Interface to manage and search thousands of private docs, to make a new doc, click red link “Make a new Document

7.     Select a Chapter and click “Submit” button

8.     Select a Section and click “Submit” button

9.     Fill in Document Name, attach “test.doc”, then fill in Document Content (type in or copy and paste), then select bottom Side Listings “Yes” to list this doc in left pane under Side Listings, click “I Agree and Submit” button

Note: TO SEARCH Attached File “test.doc”, you have to copy attached file name and file content into the bottom big text box Document Content (type in or copy and paste). We won’t search attached files by default, this design avoids large amount of unnecessary content getting into search engine, so the searches are always fast and accurate

10. Click “See your document!” link

11. See your newly created document, it is highlighted in left pane under Side Listings because you selected Side Listings “Yes” in step 9. Click "Update Document" link to update it (you can delete attached file one by one here), click "Delete Document" link to delete it together with all attached files, click “Send Email” link to send it as email. If you click “Home” link at top-right corner to go to home page, you can search everything you entered in the first “Keywords” search box.

12.                        How to search: 1) first “Keywords” search box will search any text in your account including doc name, doc content, name, email, address, phone, fax etc.; 2) “Doc Name Keywords” only search Doc Name; 3) “Two Keywords” can search keywords in a Chapter or Section, just fill one text box with Chapter/Section name, then type in keywords in another text box; 4) If you have hundreds of Chapters and Sections, you’ll need to search “Chapter Section Name” in the last search box

13. Finally, you’ve read a lot of books, all of them with table of content. But you never read your own private data/docs/files with table of content built by yourself. All around the world, OwniCloud is industry’s first system that you can index thousands of, even millions of private documents into searchable books with table of content interface, seriously and perfectly share them, and search them like Google.

 

(II)  Create Group User Account and join Personal User into the Group

1.     Go to http://www.ownicloud.com and click “Apply Group User” button at right side of the page

2.     Fill your Group Account info, Group Username starts with grp_ like grp_steve, then click “I Agree and Submit” button

3.     Click “Home Page” link to go to http://www.ownicloud.com home page

4.     Enter Username grp_steve and Password, then click “Secure Logon” button

5.     To go to home page of grp_steve, click “Submit” button under grp_steve, create doc and attach file are the same as personal user test_steve. Now click “Manage Group” button to join test_steve into grp_steve

6.     Click link “Add a user into the group or change/delete user's privilege in group

7.     Enter member username: test_steve, username’s email: info@whatever.com, selecting “No” privilege means test_steve can Edit Group data, click “Add User to Group” button. After test_steve is joined into grp_steve, you have to close the browser

8.     To see users joined in grp_steve, you have to open a new browser and login grp_steve again, then click “Manage Group” button, then click “Show all users in the group” link to see all users joined in grp_steve

 

9.     Now test_steve can access grp_steve account with Edit Right. Close all browsers and open a new one, go to http://www.ownicloud.com, fill in test_steve and password, then click “Secure Logon” button

10. After login, test_steve has two options, apart from his own test_steve account, he can also access grp_steve with Edit Right. To go to grp_steve account, click the “Submit” button under “grp_steve”

11. After getting into grp_steve account, test_steve can create new doc, update doc, and delete doc

 

12. Group owner grp_steve has full right to manage the Group, grp_steve can downgrade test_steve to Read Only

 

13.  grp_steve can also delete test_steve from the Group, so test_steve can not access the Group anymore.

 

14. Finally, there are a lot of data sharing systems, but nobody shares data so seriously like us, manages data sharing so well like us. For example, if two member users edit the same Group doc at the same time, one user will overwrite another user’s change. To resolve this issue, we designed Document Lock, when one user edits a Group doc, the Group doc is locked, all other users in the same group can NOT edit it at the same time. If Group doc is locked by mistake (failed to update or unlock Group doc in half hour), two ways to unlock it: 1) Group Owner or OwniCloud Web Master can unlock it, 2) after waiting for couple of hours, unlock link will auto appear, so any group member with Edit Right can unlock it.

 

(III) Group Account can store and share data, sell products/services to members, also be your centralized management system.

For OwniCloud Group Accounts, apart from storing, searching, managing documents and data, they can sell products and services to members, can also be your centralized management system to manage everything. For example, you put your products and services in your group account, then invite users to join, this is the best way to sell products/services to your members. See another centralized management system example, a rental truck company with a lot of retail stores can use group account to manage trucks, to know which retail store has truck available, which retail store will have truck back soon, which truck is in which customer’s hand etc., you can just create a group account to manage it!